Committee Leader Resource Page

Our NTS Committee Leader Resource page provides all the essential tools and information for successful event planning. Each committee leader will find downloadable resources, including a detailed leadership binder, procurement forms, meeting schedules, and access to virtual training sessions. Stay updated with important dates, self-check-in instructions, and leadership contacts to ensure smooth communication. This page is designed to support you in leading your team efficiently and making our Night to Shine a night to remember!

oCTOBER 18 MEETING

**Video begins at 16 minutes.

FILLABLE FORMS

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FILLABLE FORMS ⋆

Our goal is to efficiently manage the procurement process for all NTS needs. Once a committee submits a Procurement Form, we will follow these steps.

Procurement Process

form

Step 1

We will check if the item is available in our existing inventory or if we have something similar.

Step 2

If not, we will explore adding the item to our Walmart or Amazon registries for supporters to purchase. We also have the option to reach out to B&B to see if they can source the item for us.

Step 3

If none of these options work, we will order the item before the needed date on the Procurement form.

Progress Report Process

The report ensures that the leadership team stays informed of each committee's progress, resource needs, and any pending procurement requests. Due dates are below:

December 13

January 10

November 15

October 25

form

January 31

If you have a vendor donate their time, supplies, or product, please fill out an In-Kind Donation form. This is outside the Procurement Process, if you are able to get something donated yourself, please use this form to make sure they are recognized!

In-Kind Donations

form

COMMITTEE MEMBERS

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COMMITTEE MEMBERS ⋆

As a committee leader, you can easily access your committee member list using Arena, our system where people register for different committees. Arena provides you with the most up-to-date information, allowing you to keep track of your members efficiently.

**We will go over this information on October 18 meeting. If you were unable to attend, please watch the review video.

Find your name (alphabetized by first name):

Has Login (Recently Logged In)

Arba T. - 7/30/24

Beth K. - 3/22/22

Bonnie T. - 9/18/24

No Login

Cindy L.

Elaine B.

Gary S.

If you have a login - click here.

Colleen W. - 8/22/24

Dana O. - 9/30/24

Darlene S. - 10/8/24

Has Login (Not Recent/Multi Logins)

Chris W. - 10/17/16

Dave T. - 1/11/23

Debbie M. - 5/23/24 (3 x)

If you do not have a login - click here.

Peyton B.

Tami W.

Dave J. - 5/5/24

Kristyn C. - 9/23/24

Nancy T. - 9/21/24

If you do not remeber your username & password - click here.

Debbie S. - 8/23/23

Denise M. - 4/17/22

Dick M. - 1/13/24 (2 x)

Sandy T. - 10/11/24

Sue B. - 9/24/24

Terry W. - 5/26/24

Don B. - 7/22/24 (2 x)

Jackie D. - 7/28/22

John K. - 10/27/22

Tom T. - 9/23/24

Vicki P. - 9/22/24

Nancy M. - 8/24/23

2. Once logged in, watch the video below on how to access your list and favorite it (no audio).

First time logged in (create short cut):

On the left menu, click ‘Event Tag’
Click ‘Discipleship’ > ‘Family Ministry’> ‘Night to Shine’
If you are on the Leadership Team, check the ‘Subscribe’ box to the left of your Team. If you are a Committee Leader, click into the Team you are on, then check the ‘Subscribe’ box to the left of your Committee.
Then in the top, right corner, click the button with your initials and select ‘Refresh Cache.’ You will now have a short cut to your Committee Members.

How to look-up your team members (after ‘First time logged in’):

When you login, select the second button in the top, right corner of your screen (book icon).
You can see how many people are registered in your committee. Now select your committee from the list.
You will land on the ‘Registrations,’ select ‘Registrants.’ It may take a minute to load, please don’t double click.
Scroll to the bottom, use the horizontal scroll bar to move to the right. Click the ‘Excel’ button (green worksheet) to pull all of this information into an Excel sheet. You can edit the excel sheet.

INVENTORY CHECK-OUT

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INVENTORY CHECK-OUT ⋆

This year, we are making our inventory available to check-out ahead of time. Just like a library, it will be available to look at and then place a hold for our Inventory & Procurement Committee to pull for your next meeting.

Please make sure you have a NCUMC ID Card to be able to check it out.

coming october 22

MEETING SPACE

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MEETING SPACE ⋆

Church Availability

If your committee needs more time then the required meetings please feel free to meet during the times below:

October 15

5:30 - 6:30 PM

October 22

4:30 - 6:30 PM

Room Assignments

When meeting on campus please use your assigned room below!

Activities

Cardinal Alcove

Entertainment

CR 2

Bag Organizers

Coffee Bar

I & P

Bridal Room

Honored Guest

CR 14

Sensory Room

Special Needs Room

Respite Room

CR 10 (Youth Room)

Golf Cart Chauffeur

CR 3

CLC Decoration

CLC Stage

Food Prep

Kitchen

Medical

Library

Food Service

CLC Back Right

Traffic Control

CR 3

Security

CR 1

Floater

CR 1

Prom Buddies

Chapel

Sponsorships (VIP)

Stained Glass Window

Volunteers

Computer Center

Volunteer Room

Prayer Room

December 17

5:30 - 6:30 PM

November 12

5:30-6:30 PM

January 16

5:30 - 6:30 PM

January 7

5:30 - 6:30 PM

February 5

12 - 5 PM

January 28

5:30 - 6:30 PM

Grand Entrance

CR 11

Prom Boutique

CR 6/7

DESIGN

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DESIGN ⋆

Sometimes it is easier to design what is in your head then trying to explain it! Canva is a wonderful tool that you can play around with ideas and then send a link to nts@ncumcfl.com for our Leadership Team to contribute to! Sign-Up and explore below:

FREE CANVA

Please click the links below to access and edit these documents in Canva:

Vendor Letters

Honored Guest Nametags

Respite Room Nametags

Prom Buddy Nametags

Volunteer Nametags

THE SKY IS THE LIMIT...DREAM!

Grand Entrance
Table Tops
Table Tops
Table Signs
Decor
Photo Opportunities
Main Event Space
Stage
Main Event Space
Guest Goodies
Grand Entrance
Grand Entrance
Paparazzi
Signage
Local Celebrities

DOCUMENTS LIBRARY

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DOCUMENTS LIBRARY ⋆

Tim Tebow Guidelines

Provides details on the Night to Shine logo, official colors, fonts, usage guidelines, and more. Please use this as a guide to help in marketing and representing Night to Shine consistently worldwide.
Click here to view.
Download Logo.
The Night to Shine logo is a registered trademark of the Tim Tebow Foundation that you are welcome to use to help promote your Night to Shine. When using this logo, we do ask that you follow the guidelines below. If you have any questions at all, please check with your Night to Shine staff representative.
The approved logotype is the horizontal version and should only be used this way. The logotype can be used entirely in black, entirely in white or the approved color palette found in the official Night to Shine Brand Guide. If using black, the logotype cannot be tinted; it must remain 100% black.
Do not stretch, splice, distort or use the logo in any manner other than identified. No elements may be removed or added and the relationship between the elements should not be altered when used on printed documents, signage or promotional and give-away items. Please always provide adequate clear space around the logo and do not use a size smaller than 1.25” wide.
We believe prayer is so powerful and want to cover every detail of Night to Shine in prayer! If you and your team are looking for ideas and suggestions of ways to be praying over NTS, we encourage you to check out the 2025 Night to Shine Prayer Guide. The guide begins on Sunday, January 12, 2025 and includes weekly focuses and daily topics to pray over.
Click here to view.