REGISTERED VOLUNTEER
REGISTERED VOLUNTEER
ALL TRAINING
1ST MEETING - 10/22/24
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1ST MEETING - 10/22/24 ⋆
Activities Committee
Plans and manages activity stations, including photo booths and games, to keep guests entertained and engaged.
In-Person
October 22 from 5:30-6:30 PM - Training & Planning
January 16 from 5:30-6:30 PM - Training & Planning
February 6 from 5:30-6:30 PM - Rehearsal
February 7 at 4:15 PM - Check-In
Entertainment Committee
Responsible for organizing and managing all performances and entertainment, ensuring a lively and engaging atmosphere throughout the event.
In-Person
October 22 from 5:30-6:30 PM - Training & Planning
January 16 from 5:30-6:30 PM - Training & Planning
February 6 from 5:30-6:30 PM - Rehearsal
February 7 at 4 PM - Check-In
Sensory Room Committee
Creates and manages a Sensory Room, providing a calm, sensory-friendly space for guests who need it.
In-Person
October 22 from 5:30 – 6:30 PM - Training & Planning
January 16 from 5:30-6:30 PM - Training & Planning
February 6 from 5:30-6:30 PM - Rehearsal
February 7 at 4 PM - Check-In
Inventory & Procurement Committee
Manages all supplies and materials, including tracking inventory and handling any additional needs through donations, registries, and purchasing.
In-Person
October 22 from 5:30-6:30 PM - Training & Planning
November 12 from 5:30 – 6:30 PM – Planning
December 17 from 5:30 – 6:30 PM – Planning
January 7 from 5:30 – 6:30 PM – Planning
January 16 from 5:30-6:30 PM - Training & Planning
February 5 from 8 AM - 12 PM - Set-Up
February 10 from 8 AM - 12 PM - Inventory Reorganization
Sponsorship (VIP Guest) Committee
Recruit sponsors and manages VIP guests, ensuring they receive special attention and have a positive experience at the event.
In-Person
October 22 from 5:30-6:30 PM - Training & Planning
January 16 from 5:30-6:30 PM - Training & Planning
February 6 from 5:30-6:30 PM - Rehearsal
February 7 at 4 PM - Check-In
CLC Decoration Committee
Designs and sets up decorations in the CLC, creating a welcoming and visually appealing environment for the event.
In-Person
October 22 from 5:30-6:30 PM - Training & Planning
January 16 from 5:30-6:30 PM - Training & Planning
Bag Organizers Committee
Assembles and distributes bags containing event essentials and goodies for guests, ensuring everyone receives the necessary items.
In-Person
October 22 from 5:30-6:30 PM - Training & Planning
January 16 from 5:30-6:30 PM - Planning
February 5 from 10 AM – 2 PM – Bag Assembly
Grand Entrance Committee
Manages and organizes the grand entrance, including the red carpet layout, decorations, and guest flow, ensuring a memorable and seamless arrival experience for all guests.
In-Person
October 22 from 5:30-6:30 PM - Training & Planning
January 16 from 5:30-6:30 PM - Training & Planning
February 6 from 5:30 - 6:30 PM - Rehearsal
February 7 at 4:15 PM - Check-In
Prom Boutique Committee
Organizes and manages the Prom Boutique, where guests can select dresses, suits, accessories, and other items for the event, ensuring a welcoming and organized shopping experience.
In-Person
October 22 from 4:30 – 6:30 PM – Training & Planning
November 12 from 5:30 – 6:30 PM – Planning
November 21 from 9-11 AM – Set-Up
November 22 from 9 AM – 2 PM – Prom Boutique
Respite Room Committee
Manages the Respite Room, offering a calm and comfortable space for caregivers, with a sit down dinner and attentive service.
In-Person
October 22 from 5:30-6:30 PM - Training & Planning
January 16 from 5:30-6:30 PM - Training & Planning
February 6 from 5:30 - 6:30 PM - Rehearsal
February 7 at 4:15 PM - Check-In
Cart Chauffeur Committee
Provides transportation for guests from parking areas to the event entrance using golf carts, ensuring easy and comfortable access.
In-Person
October 22 from 5:30-6:30 PM - Training & Planning
January 16 from 5:30-6:30 PM - Training & Planning
February 6 from 5:30-6:30 PM - Rehearsal
February 7 at 3 PM - Check-In
Medical Committee
Provides first aid and medical support, coordinating with local EMS to ensure the health and safety of all guests.
In-Person
October 22 from 5:30-6:30 PM - Training & Planning
January 16 from 5:30-6:30 PM - Training & Planning
February 6 from 5:30-6:30 PM - Rehearsal
February 7 at 4 PM - Check-In
Security & Safety Committee
Ensures the safety and security of all guests and volunteers, coordinating with law enforcement and managing crowd control.
In-Person
October 22 from 5:30-6:30 PM - Training & Planning
January 16 from 5:30-6:30 PM - Training & Planning
February 6 from 5:30-6:30 PM - Rehearsal
February 7 at 3 PM - Check-In
Prom Buddies Committee
Prom Buddies assist Honored Guest throughout the event, providing companionship and support to make the experience memorable and enjoyable.
Training Options (Pick One)
October 22 from 5:30-6:30 PM - Training (Streaming & In-Person)
January 16 from 5:30-6:30 PM - Training (Streaming & In-Person)
Virtual Training (Self-Paced, available after Nov. 1)
Other Attendance
February 6 from 5:30-6:30 PM - Rehearsal (In-Person)
February 7 at 4:30 & 4:45 PM - Check-In
Thank You Notes Committee
Prepares and sends thank you notes to all volunteers, sponsors, and participants after the event.
Zoom Meeting
Volunteer Committee
Oversees volunteer recruitment, check-in, and coordination, ensuring that all volunteers are informed, equipped, and supported throughout the event.
In-Person
October 22 from 5:30-6:30 PM - Training & Planning
January 16 from 5:30-6:30 PM - Training & Planning
February 5 from 12-2 PM - Nametag Stuffing
February 6 from 5:30-6:30 PM - Rehearsal
February 7 at 3:15 PM - Check-In
1ST MEETING - OTHER
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1ST MEETING - OTHER ⋆
Floater Committee
Provides flexible support throughout the event, filling in where needed, and spotting areas that require extra hands.
In-Person
January 16 from 5:30-6:30 PM - Training & Planning
February 6 from 5:30-6:30 PM - Rehearsal
February 7 at 4 PM - Check-In
Food Prep Committee
Prepares all food for the event, ensuring meals are cooked, organized, and ready for service.
In-Person
January 16 from 5:30-6:30 PM - Training & Planning
February 6 from 10 AM - 2 PM - Advanced Food Prep
February 7 at 12-8 PM - Kitchen Prep, Service, & Clean-Up
Food Service Committee
Serves food and drinks to guests, ensuring a smooth and hospitable dining experience in both the CLC and Respite Room.
In-Person
January 16 from 5:30-6:30 PM - Training & Planning
February 6 from 5:30-6:30 PM - Rehearsal
February 7 at 4:30 PM - Check-In
Tear Down Committee
Responsible for dismantling and cleaning up after the event, ensuring all spaces are returned to their original condition.
In-Person
February 7 at 7 PM - Check-In
Set-Up Committee
Handles the physical setup of all event spaces, ensuring everything is in place for a smooth and organized event.
In-Person
February 4 beginning at 12 PM – Break Down CLC Chairs
February 5 from 8 AM – 12 PM – Set-Up
Honored Guest Committee
Manages honored guest follow-up and check-in. Ensures that honored guests are welcomed and supported from registration to Night to Shine.
In-Person
October 15 from 5:30-6:30 PM - Training & Planning
January 16 from 5:30-6:30 PM - Training & Planning
February 5 from 12-2 PM - Nametag Stuffing
February 6 from 5:30-6:30 PM - Rehearsal
February 7 at 4:30 PM - Check-In
Traffic Control Committee
Directs and manages traffic flow, parking, and the special car route, ensuring a smooth and organized arrival and departure for all guests.
In-Person
January 16 from 5:30-6:30 PM - Training & Planning
February 6 from 5:30-6:30 PM - Rehearsal
February 7 at 3 PM - Check-In